2017 Administration and Funding changes for NUSA Clubs and Societies
From 2017 there are a number of changes to the way Clubs and Societies will be administered and funded. Following changes to NUSA’s Clubs and Societies Rules and Regulations, there are also several new benefits available to NUSA Affiliated Clubs.
Expansion of Financial and non-financial support
In line with feedback from 2016 identifying a need to have a per/member annual funding option available, NUSA is pleased to announce the introduction of a NUSA Membership Grant. The NUSA Membership Grant is a pool of annual funds available to clubs that is calculated at a rate of $10 per annual student member of a club. This grant is provided on top of the existing Club funding categories available exclusively by NUSA without the assistance of SSAF Funding and may be accessed following the exhaustion of funds from the other categories or for special circumstances as approved by NUSA Staff.
Another new resource available is the introduction of an improved annual club printing allowance. In addition to the Publications & Promotion grants already available, affiliated Clubs now have access to an annual allowance of 500 A4 pages and 50 A3 pages per year. You can place a printing order with NUSA using the NUSA Clubs Non-Financial Support form and pick up your print job at a time convenient for you.
Bookings for venues, equipment, printing orders and all other non-financial support may now be made centrally through the NUSA Clubs Non-Financial Support Form
NUSA Clubs and Societies Forum
NUSA has a strong history of not only supporting Clubs with resources to operate but also ensuring they are represented through the Student Representative system at UON. From this year NUSA will be hosting annual Clubs and Societies forums that give clubs an opportunity to directly contribute to the discussion on the rules and processes in places to support clubs at UON. There will be a NUSA Clubs and Societies Forum held in the second half of Semester 1, 2017.
Standardised AGM and Reaffiliation Period
As part of recent changes to the Clubs and Societies Rules and Regulations, there is now a standardised Annual General Meeting (AGM) and reaffiliation period for Clubs. Your club will need to hold its AGM and elect its new Executive members in either September or October however may still hold an Extraordinary General Meeting (EGM) at any time throughout the year to deal with any matters such as constitutional changes that need to be brought to the full membership.
Clubs currently affiliated will email fully affiliated until 31 October (which is the last date to submit reaffiliation documents). Once your clubs reaffiliation is approved, it will be extended until 31 October the following year and so on.
While you will not need to reaffiliate until 31 October 2017, in line with the changes to the rules you may need to provide us with some additional documents before receiving funding grants.
You can ensure all your documents are up to date by completing this form.
Affiliation VS UON Registration
Clubs are no longer required to register with Student Central and may simply affiliate with NUSA. As on 1 March 2017, NUSA will be directly processing and providing funding grants for affiliated clubs. A new grant application form will be distributed to NUSA affiliated clubs on this date. From this date clubs may either be affiliated with NUSA or registered with Student Central. For other clubs that are not affiliated with NUSA and are only registered with Student Central, Student Central will remain the main contact for administration and funding support of those clubs.
Clubs Rules and Regulations
Intent to Affiliate Form
Club Membership List Spreadsheet
Event Attendance Sheet
Club Membership Signup Sheet
Annual Event Plan Template
Suggested Constitution Template